Easily Upgradable
Plan incremental parallel upgrades and, where supported, coordinate multiple OnBase versions with custom components, integrations, testing, vendor support, downtime constraints, updates, and rollback planning.
Connected enterprise information
What is Enterprise Content Management?
Enterprise Content Management is a systematic approach to managing an organization’s content, processes, and cases through a single, connected information platform. An ECM solution structures the creation, capture, storage, retrieval, sharing, and lifecycle management of documents and data across the enterprise so operational work and collaboration have clearer information context.
OnBase supports on-premises and cloud deployment options for documents, images, records, workflows, and case information. The right deployment model aligns product scope and licensing with security, records management, accessibility, integration, and operating ownership.
Enterprise content management should do more than store files. Useful content programs connect documents, metadata, approvals, retention needs, search, access controls, and SAP® process context. SCMNEXX helps teams evaluate how contracts, invoices, quality records, service documents, project artifacts, and operational evidence should move through the enterprise landscape.
OnBase product context
Standout Features of OnBase Enterprise Content Management
Five OnBase themes connect platform capabilities with upgrade, configuration, scale, integration, and repository decisions.
Point-and-Click Configuration
Use supported point-and-click configuration to streamline solution design while governing custom code, scripts, workflow logic, environments, documentation, testing, maintenance, and lifecycle ownership.
Scalable Across Your Organization
Start with one department or a bounded process, then expand as needs evolve and the architecture, licensing, performance, data, security, support, and operating model are ready to scale.
Integration Capabilities
Leverage appropriate existing investments by integrating OnBase with approved enterprise solutions through documented interfaces, identity, metadata, error handling, monitoring, security review, connectivity, and accountable support ownership.
One Content Repository
Consider centralizing documents, images, records, and related content in a single repository where it streamlines access and management, while respecting record classes, geography, privacy, retention, resilience, and system-of-record boundaries.
Fit and qualification
How SCMNEXX Supports Your ECM Needs
Organizations of different sizes and sectors have distinct enterprise-content requirements. SCMNEXX helps assess OnBase capabilities, licensing, implementation approach, integration needs, delivery roles, and support responsibilities against the organization’s operating context.
The assessment connects business processes and objectives with information architecture, SAP touchpoints, metadata, migration, workflow, access, records, visibility, ownership, and vendor coordination. It creates a practical foundation for tailored solutions, easier access, secure storage, governed disposal, efficient implementation, and better-informed decisions.
Potential ECM value
Benefits of OnBase Enterprise Content Management
Service, operating cost, and risk provide three practical ways to evaluate an enterprise content management program.
Improves Level of Service
Online forms, contextual document search, and real-time visibility into requests, transactions, and orders support faster, more informed service for customers, constituents, students, and employees.
Reduces Operating Costs
Workflow and case-management tools organize tasks, activities, and predictable decisions, while mobile access and electronic capture reduce avoidable manual handling, printing, shipping, paper storage, and search effort.
Minimizes Risks
Activity tracking, access controls, policy enforcement, audit reporting, and automated retention and records-management workflows strengthen oversight of required information and content lifecycles.
Discuss enterprise content management